Solve your paper mess: Use Secure Virtual Signatures

Meet Parth and Radhika, a young couple in their early 30s who swear by the digital age. They complete their tasks on the go, with quick thumb swipes. They use credit cards for their daily expenses, don’t sign cheques and never stand in a line to buy tickets or pay bills (why miss the cashbacks!).

Radhika runs a fast growing business in Bengaluru. With the year coming to a close, her desk is overflowing with papers - employment agreements that require her signatures, client onboarding forms that require further action, approval letters to sanction the festival bonus etc. She wonders: if her clients are online, why is her document flow offline?

Parth has chosen to use the weekend to find a new gym for his daily workout. Out comes the phone, and he books himself a fitness class in a nearby gym - quick and seamless. At the gym, before he can try the gym's facilities, Parth is handed over a form to fill. Parth scrambles for a pen, locates every signature box, and sulkingly signs multiple times. He wonders: if 90% of the customer acquisition process is online, why is the rest paper-dependent?

Can your employees and customers' frustration be reduced while simultaneously adding to the business’ bottom line? Leegality.com's Secure Virtual Signature is a solution to your paper mess.

What is a
Secure Virtual Signature?

Leegality.com's Secure Virtual Signature is an authentication mechanism which reflects the user’s consent and intention to approve the contents of an electronic document. This approval appears on the document by way of a user generated virtual sign or by the user choosing a computer generated mark.

Appearance of Leegality's Secure Virtual Signature
Appearance of Leegality's Secure Virtual Signature

What documents
can be signed using this?

Leegality.com's Secure Virtual Signature is not an Electronic or a Digital Signature. If a document needs a “signature” as per regulatory or statutory requirements, Secure Virtual Signatures may not be suitable. Leegality.com's Aadhaar eSign solution should be used for such documents.

Read further How can you utilize Aadhaar eSign for your business?

For all other documents, the Secure Virtual Signature is sufficient as per Section 10A of the Information Technology Act 2000. Routine documents such as business agreements, employee contracts, onboarding forms, non-disclosure agreements and HR related documents can be validly authenticated using the Secure Virtual Signatures. If needed, these virtual signatures can be paired with Leegality.com's Instant eStamp services for an end-to-end digital document workflow.

What advantages do these provide over hand-signatures?

Hand signatures are frequently disputed in court proceedings and derail the digital document workflow of your business. This increases the cost of doing business - printing, courier services, longer turnaround time and increased legal uncertainty. It also makes the documents prone to theft/loss, and less amenable to quick retrieval and analysis. Most importantly, your customers and employees are used to online payments, online shopping, online banking etc., and expect a similar seamless last mile experience in their day-to-day dealings with you.

Ease of enforceability and User convenience of Secure Virtual signature offered by Leegality.
Signing Matrix for Secure Virtual Signatures

Ease of enforceability and User convenience of hand signatures
Signing Matrix for hand-signatures

Leegality.com provides an alternative to hand-signatures by way of its Secure Virtual Signature. The Secure Virtual Signature involves the following -

  • OTP verification of signer’s phone number
  • Timestamp
  • Audit trail generated as an unbiased third-party
  • Tamper-evident document and audit trail, and
  • Capture of live face and GPS coordinates (optional)

With multi-layer digital verification, the Secure Virtual Signature is very difficult to disprove in court.

Keep your customers & employees happy, documents safe and costs low. Reach out to us at contact@leegality.com for your free testing account.



3 ways less can be more for your business

In our personal lives we have come a long way in replacing inefficient processes – emails for letters and computers for typewriters are some prominent examples. We have also become addicted to instant gratification – watching movies, ordering meals and running errands (Zomato, Dunzo, Practo, Capital Float…you get the idea).

However, when running businesses there is always so much to be done that one can frequently fail to keep track of the creeping redundancies. You may see things being executed “smoothly”, but the redundancies slowly eat into your money and employees' time. Freeing your employees from these would allow them to be ‘outcome driven’, reduce errors, and minimize the consequent time in locating and fixing them. Does this sound too good to be true? Read on.

Get the thermometer out – Measure and learn


What gets measured gets managed

Peter Drucker (Management Guru and writer)

Are your teams (HR, Legal, Operations) “busy” drafting, printing, storing, scanning, retrieving documents and chasing people for signatures and approvals? Is your Sales team spending time sorting through leads instead of being on calls?

Take some time to write down everything your team does and how long it takes. Include in this list time spent waiting around, sending emails, tracking documents, social media and everything else –  you will find out what your biggest time guzzlers are.

A few clicks are mightier than the pen – your eSign and eStamp strategy

Use eSign and go paperless. Go Leegality.com.
Go Paperless. Go Leegality.com

Hand signatures are ancient entities (first appearing in 7th century ), but somehow, they continue to be prevalent in our 21st century lives. These hand signed documents drag down the pace of a business transaction and distract employees from achieving outcomes (printing, scanning, couriering, stamp paper procurement, follow-up and retrieving time…haven’t you noticed?).

Multiply this wasted employee time and cost with the several hundred documents you execute each year (or each month?) such as Customer onboarding forms, NDAs,  employee and partner contracts, self-attested documents, and invoices.

You can use services like Leegality.com for  eSigning and eStamping documents.  This can slash the time and money spent on dealing with documents by  90% (do you have more ‘outcomes’ you want to achieve?), and give your customers a seamless digital experience. Cherry on the cake – never misplace an important document, and allow controlled access across geographies. 

Find more about this on our previous post - How can you utilize Aadhaar eSign for your business?

Let the machines take over – automate using tools

Automating business processes using tools reduces/eliminates the need for human touchpoints, saving time, money and frustration for employees and customers; though not everything can be or should be automated (ask Elon Musk). To start with, you may focus on repetitive, time-consuming tasks which create friction in your external and internal interactions.

Basic collaboration tools like Calendar apps (Google Calendar), To do lists (Wunderlist, Google Keep), and cloud backup platforms (Google Drive, Dropbox) help in streamlining workflows within a business. Other force multipliers can be customer relationship management (CRM) platforms – Hubspot has helped us streamline our marketing and sale funnels. Tools like Zapier can help in creating mini automations between your business tools (e.g. save all attachments from incoming emails to Dropbox). You can also explore other small ways to automate tasks, and with some hits and misses you will have a much smoother and less time-consuming workflow.