āI purchased 100 stamps and used only 90, then why donāt I have any stamps to use? What happened to my 10 stamps?ā
We get this question a lot and hereās our standard reply - āDid you check the drafts folder?ā
Because hereās what happens.
You create a document and attach a stamp to it, then for some reason you leave the document as a draft in the Drafts folder.
Here, what happens to the stamp that was attached? The stamp will not go back to your stamp series unless you manually do it. It stays attached to the document unless you manually review and then either delete or send the document.
And thatās whyāve introduced Auto-Purging of the Draft folder.
This feature allows the documents in the draft folder to be automatically deleted after N number of days. The number of days can be configured by the admin user of the organization. This upgrade will put reversing stamps on auto-pilot.
What is reversing stamps?
A stamp paper cannot be reused once a document is fully or partially executed. But what happens when a document is left unsigned? In such a scenario, there is no executed document that requires stamping. Yet, a stamp paper is digitally attached - causing revenue loss. With āreversing stampsā, Leegality avoids this scenario. If a document is not executed/signed, reversing puts the stamp paper back in your inventory for use.Ā
Previously, reversing stamps was a manual process, left up to the userās discretion but in a lot of use cases we saw that reversing stamps was a must. Some of our clients even asked their admin users to ensure all drafts were deleted regularly so the stamps could be reversed.
This process was tiring and often didnāt ensure a 100% deletion of the drafts.
With auto-purging, the admin can set the number of days after which all the drafts will get deleted automatically and reverse the stamp back, if attached.
How to Toggle ONĀ auto-purging of the Drafts folder
Step 1: Click on the āAccountā option then go into the āDepartmentā tab and then click on the āDocument configurationsā
Step 2: Toggle on āAuto deletion of draft folder documentsā to activate āAuto purgeā for the account.
Please note - This is an optional feature, if you want to use you can enable it in the settings and if you donāt want your drafts to be automatically deleted you can keep it toggled OFF.
If you have any questions or face challenges while turning auto-purge ON, you can reach out to your account manager or write to us at support@leegality.com
If you want a customized demo of our document infrastructure, reach out to us here.